Administrative Assistant

American Structurepoint • Indianapolis, IN

6h • Onsite

About The Position

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Human Resources
Position: Administrative Assistant
Location: Indianapolis, IN

The Administrative Assistant provides administrative and operational support to the People Operations Team. This role ensures data accuracy, assists with employee lifecycle events, and delivers consistent service to employees while maintaining compliance and confidentiality.

Requirements

• 5+ years of administrative experience required
• Excellent proficiency in Microsoft Office
• Ability to maintain confidentiality and manage multiple deadlines
• Strong attention to detail and organizational skills

Responsibilities

• Onboarding Administration: Enter new hire information into HR systems, Transfer and verify candidate and employee data between recruiting and HR systems, Coordinate onboarding logistics including orientation schedules and internal communication, Communicate with appropriate stakeholders regarding onboarding plans and employee placement, Manage onboarding checklists and track completion, Prepare and organize new hire paperwork and ensure proper filing within shared systems, Maintain onboarding documentation and records in compliance with company policies
• Reporting and Data Management: Maintain and update income scenario spreadsheets including annual salary and signing bonus tracking, Support automation and reporting improvements related to recruiting and HR systems, Assist with preparing workforce reports and onboarding metrics
• HR Operations: Maintain data accuracy and integrity; support audits and compliance activities, Track employee lifecycle events (onboarding, transfers, and offboarding) and prepare related documentation, Identify discrepancies in employee data and escalate appropriately, Respond promptly to employee HR inquiries and coordinate with payroll, IT, and hiring managers, Contribute to process improvement ideas, Generate routine HR reports and metrics for leadership to review
• Benefits and Employee Support: Provide general support to employees by answering questions and directing them to appropriate resources, Coordination of employee engagement activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed