Sprinkler Department Administrative Assistant

Firetrol Protection Systems • Corpus Christi, TX

3d • Onsite

About The Position

We are seeking a dependable, detail oriented, and inquisitive Administrative Assistant to support our Inspections / Service Department. This role is essential to keeping operations organized and running smoothly, with a focus on scheduling, documentation, and customer communication related to life safety systems inspections and maintenance.

Requirements

• Dependable with strong organizational and time management skills
• Detail oriented with the ability to manage accurate records and documentation
• Inquisitive mindset with a willingness to learn industry processes
• Strong communication skills (written and verbal)
• Must have a working knowledge of Microsoft Office products
• Ability to work independently and as part of a team
• Able to work in a fast paced environment and meet deadlines
• Must be able to work 40 hours a week and overtime as needed

Nice To Haves

• Experience with Service Trade software is a plus

Responsibilities

• Schedule life safety inspections, maintenance visits, and service calls
• Communicate with customers to confirm appointments and provide updates
• Maintain accurate records of inspections, reports, and service history
• Assist with preparing and organizing reports, permits, and documentation
• Coordinate with field technicians and supervisors to ensure efficient workflow
• Track service requests and follow up on outstanding items
• Support general administrative tasks such as filing, data entry, billing, and phone/email correspondence

Benefits

• health
• dental
• vision
• life insurance
• short and long term disability
• generous paid time off practice
• 401(k) plan with a generous company match and immediate vesting
• sponsors training and education opportunities
• career growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed