Administrative Assistant- Resource & Case Transfer

Children's Network of Hillsborough • Tampa, FL

6d • $0 - $19 • Onsite

About The Position

The Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department.

Requirements

• High school diploma or general education degree (GED) required
• A minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience.
• Exceptional leadership and communication skills, fostering collaboration across all organizational levels.
• Possess a strong aptitude for analytical thinking and data-driven decision-making, they excel at solving complex problems and implementing effective solutions.
• Proficient in project management, they adeptly handle multifaceted initiatives, ensuring deadlines are met and budgets are maintained.
• Highly adaptable to fast-paced and dynamic environments, they prioritize tasks efficiently while leveraging operational software and tools to enhance productivity.
• Strategic planning expertise and a commitment to fostering teamwork enable them to drive organizational success.
• Valid driver’s license required, with proof of insurance
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the public.
• Ability to speak effectively before groups of customers or employees.
• Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations.

Nice To Haves

• A.A. degree preferred

Responsibilities

• Schedules department meetings, prepares agendas, and records minutes
• Generation of staffing schedule
• Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs
• Oversees submission of requested documentation to various departments within the agency
• Serve as a point of contact for internal and external stakeholders.
• Communicate effectively with team members, providing information and support as needed.
• Assist in the preparation of regular reports and summaries.
• Support the planning and execution of departmental projects and events.
• Assist in research and data collection for various projects.
• Completion of monthly reports and maintaining trackers
• General administrative duties to include filing, scanning, copying, redacting and mailing as required
• Prepares routine correspondence as needed.
• Maintain confidentiality of sensitive information.
• Maintain regular in-office attendance to perform essential job functions, collaborate effectively with team members, participate in meetings, and provide timely support to agency operations and service delivery.
• Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position.

Benefits

• All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.
• Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.
• Children’s Network participates in E-Verify

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED