Administrative Assistant
Catholic Health•West Islip, NY
•Onsite
About The Position
The Administrative Assistant provides administrative support as necessary with duties including calendar scheduling, meeting organization, attends and records minutes at department leadership meetings, typing reports as requested, opening and distributing mail, submits payroll for senior staff and administration support staff, prepares check requests for Administration-related expenses, etc.
Requirements
- High School diploma, equivalent or relative experience.
- Excellent communications, interpersonal, and organizational skills required
- Ability to multi-task
- Proficiency in MS office required
Nice To Haves
- Typing at least 30 wpm preferred
Responsibilities
- Answers phones in a timely, professional manner, and relays messages to appropriate personnel.
- Oversees schedules for the department management.
- Coordinates catering events for outside departments.
- Performs typing, copying, filing, faxing, and mailing of correspondence.
- Maintains the department policy and procedure binder.
- Maintains the intranet webpages.
- Assists in coordination of projects as assigned.
- Prepares check requests and purchase orders for invoices and reimbursements.
- Responsible for placing work orders upon request.
- Creates and maintains department forms.
- Assists in budget preparation and tracking.
- Prepares and maintains various reports & spreadsheets with employee, equipment, and financial information.
- Assists in the setup of newly hired employees.
- Collects, reviews, and submits payroll.
Benefits
- generous benefits packages
- generous tuition assistance
- a defined benefit pension plan
- a culture that supports professional and educational growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
