Administrative Assistant

F.H. Paschen•Chicago, IL

29d•Hybrid

About The Position

F.H. Paschen has over 115 years of experience in the construction industry. We offer MORE Versatility —as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity —as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity —by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen. This administrative position reports to the Senior Office Manager in the Civil Department.

Requirements

Associate degree preferred and/or equivalent experience required.
Prefer 3-5 years Construction experience.
Knowledge of word-processing, spreadsheet(s), and basic accounting principles required.
Good communication and organizational skills are necessary.

Responsibilities

Accounts Payable: Create vouchers and ensure correct coding and approvals. Review vendor statements and respond to any vendor questions regarding payment status.
Accounts Receivable: Create and process monthly progress billings including correct coding and approvals. Manage Subcontractor payments including review of Lien Waivers and compliance items.
Payroll: Review time sheets submitted from field for accuracy. Onboarding packet review.
Compliance: Certified Payroll – Audit to ensure payrolls are correct and submitted as required by owners. EEO – Audit submitted reports, review and summarize EEO Goals and collect Good Faith Effort documentation. Community Hiring / Apprenticeship – Review and summarize goals are being met.
Contract management: Review of initial insurance certificates to ensure compliance with contract and maintain current certificates. Maintain electronic filing of all documents per department standards.
Other duties as assigned.