Administrative Assistant

Supreme Living•Olympia, WA

6d•Onsite

About The Position

The Administrative Assistant is responsible for providing essential support to the Corporate Office to ensure that all aspects of Supreme Living programs function properly.

Requirements

Minimum of 5 years of administrative experience.
Excellent written and verbal communication skills.
Must demonstrate flexible and efficient time management and ability to prioritize workload.
Outstanding problem-solving and organizational abilities.
Proficiency with office software (Microsoft Office, Google Suite).
Meets health requirements, i.e. – Flu vaccination, COVID vaccination, Tdap vaccination, TB testing – per licensing requirements.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information to top management and public groups.
Proficient in English.

Nice To Haves

Experience in medical records a plus.

Responsibilities

Coordinate conference room reservations as needed.
Draft, proofread, and send professional correspondence including emails, memos, and formal business letters.
As indicated, assist with preparation of meeting agendas, note taking, and distribution of minutes.
Handle incoming calls, direct inquiries to the appropriate departments, and manage voicemails.
Coordinate onboarding logistics for new hires.
Assist with scheduling quarterly and annual employee training sessions.
Assis with the maintenance of employee files.
Order and track office supplies.
Assist with the maintenance of financial files as needed.
Provide backup for the medical records department
Provide other administrative support as needed.
Uses personal vehicle to travel to agency sites and non-agency locations.
Participates in staff meetings and in-service training sessions as indicated.
Consults with CEO, executive staff, and program managers as needed to gather information.