Administrative Assistant

First Cash•Fort Worth, TX

23h

About The Position

The Administrative Assistant provides essential support to the Purchasing Department through a combination of purchasing support activities, clerical accounting functions, and administrative assistance. This position plays a key role in maintaining efficient departmental operations, ensuring accurate documentation, and supporting clear and timely communication. The role also serves as direct support to the Director of Purchasing & Support Services, assisting with coordination of departmental activities and helping ensure smooth workflows across all purchasing functions.

Requirements

High School Diploma required.
Previous experience in purchasing, accounting support, and/or administrative roles.
Strong written and verbal communication skills.
Excellent organizational, multitasking, and time-management abilities.
High attention to detail with the ability to analyze data accurately.
Proficiency in Microsoft Office Suite and purchasing software systems.
Working knowledge of basic accounting principles.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.

Responsibilities

Assist with the preparation, processing, and tracking of purchase orders, requisitions, bids, and vendor documentation.
Maintain accurate and organized vendor files, pricing records, and contract documentation.
Communicate with vendors regarding order status, delivery timelines, pricing discrepancies, and general inquiries.
Support bid and procurement processes by gathering information, preparing documentation, and coordinating timelines.
Monitor inventory levels and assist with replenishment efforts as directed.
Stay informed on company and market trends, including supply chain changes, to support efficient procurement strategies.
Process invoices, match purchase orders, and verify receipt of goods for payment approval.
Reconcile purchasing records, resolve discrepancies, and maintain accurate financial documentation.
Assist with budget tracking, expenditure reports, and departmental financial summaries.
Maintain organized digital and physical filing systems for purchasing and accounting records.
Manage scheduling, meeting coordination, and communications on behalf of the Director of Purchasing & Support Services.
Prepare reports, presentations, and correspondence as requested.
Assist with departmental planning, project coordination, and follow-up on action items.
Handle confidential information with professionalism, discretion, and integrity.