Administrative Assistant

Suncor Energy • Calgary, AB

6d • Onsite

About The Position

At Suncor, we produce and provide energy. When you join Suncor, you become part of a company that has built a solid foundation for both business and employee success. We are a place where talented people thrive. As part of our team, you play a vital role in delivering energy we all rely on, and you'll make a meaningful impact in the communities where we live and work. We are seeking a highly organized, proactive, and service-oriented Executive Assistant to provide comprehensive support to a senior leader and their leadership team. In this role, you will serve as a trusted partner, managing complex calendars, coordinating travel and site visits, supporting executive communications, and ensuring day-to-day operations run smoothly. Success in this position requires exceptional attention to detail, strong relationship-building skills, sound judgment, and the ability to anticipate needs in a dynamic and fast-paced environment.

Requirements

• 5+ years of experience supporting senior leaders in an executive or administrative assistant capacity
• Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience
• Demonstrated experience managing complex calendars, coordinating meetings, and arranging travel across multiple locations
• Strong written and verbal communication skills, with experience preparing executive correspondence, presentations, and organizational communications
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams
• Exceptional organizational, prioritization, and stakeholder management skills, with the ability to handle confidential information with discretion and professionalism

Nice To Haves

• Transferable skills are acknowledged and valued.

Responsibilities

• Manage a complex executive calendar, including meetings, priorities, travel, and scheduling adjustments
• Coordinate meetings and events, including logistics, agendas, pre-read materials, and follow-up actions
• Prepare, proofread, and distribute executive communications, presentations, and organizational announcements
• Arrange and coordinate travel plans and site visits, ensuring stakeholder meetings and key activities are scheduled effectively
• Build and maintain strong working relationships with leaders and stakeholders across the organization
• Process expense reports, support expense approvals, and maintain related administrative records
• Provide day-to-day office and operational support, helping to improve organization, efficiency, and team effectiveness
• Maintain headcount tracking, support reporting activities, and assist with data accuracy and KPI updates
• Respond to urgent requests, special projects, and emerging business needs with professionalism and sound judgment

Benefits

• Competitive compensation
• Regional-based uplifts
• Annual bonuses
• Long-term financial rewards
• Pension programs
• Savings plans with company matching
• Employee assistance program
• Comprehensive company-paid health, dental, and vision benefits for you and your family
• Generous paid vacation time
• Personal time-off
• Internal mobility
• Succession planning
• Employee training and development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree