Administrative Assistant - Hybrid
About The Position
AllOne Health is a leader in workplace behavioral health, focusing on the connection between company success and employee well-being. They provide services like counseling, work-life resources, and wellness programs through Employee Assistance Programs (EAP). The company is currently seeking a full-time Administrative Assistant for their Wilkes Barre, PA office, operating on a hybrid model. Relocation assistance may be available for the right candidate. This role is crucial for ensuring smooth day-to-day operations, enhancing executive productivity, and maintaining organizational efficiency across multiple departments.
Requirements
- 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
- Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
- Exceptional written and verbal communication skills.
- Highly organized with strong attention to detail and the ability to manage multiple priorities.
- Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
- Must have a reliable vehicle and a valid driver’s license.
- Ability to maintain strict confidentiality and professionalism.
Nice To Haves
- Experience supporting multiple executives simultaneously.
- Background in healthcare, behavioral health, professional services, or corporate operations.
- Experience handling HR or finance-related administrative work.
Responsibilities
- Provide high-level administrative support to finance, operations, HR, and executive leadership.
- Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics.
- Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
- Assist with board-related materials, confidential documents, and sensitive communications.
- Coordinate travel arrangements, itineraries, and expense reports for executives.
- Maintain discretion and handle confidential information with professionalism.
- Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
- Organize files, maintain records, and support compliance-related documentation.
- Support onboarding processes for new hires, including coordination of materials and scheduling.
- Assist with special projects, research assignments, and cross-department initiatives.
- Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
- Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup).
- Support executive signature processes and maintain logs for notarized or executed documents.
Benefits
- Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance
- Desirable work schedules
- Generous amount of Paid Time Off
- 401(k) retirement program with a company match
- Employee Assistance Program (EAP) benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
