Administrative Assistant

KēSTA I.T.•Los Angeles, CA

6d•Onsite

About The Position

KēSTA I.T is actively seeking an Administrative Assitant for an immediate contract engagement with our client. This position is Onsite. We are seeking an organized and dependable Administrative Support Specialist to provide day-to-day administrative and clerical support for an organizational team. This role will help keep operations running smoothly by managing schedules, records, communications, reports, and other administrative needs while serving as a point of contact for internal and external stakeholders.

Requirements

Previous experience in an administrative, clerical, office support, or similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Proficiency with Microsoft Office or similar productivity tools.
Ability to manage multiple tasks and priorities effectively.
Ability to maintain organized records and files.
Professional and courteous approach when interacting with employees, customers, and external contacts.
Ability to work independently while also collaborating effectively with a team.
Strong judgment and discretion when handling confidential or sensitive information.

Nice To Haves

Experience supporting a department, team, or organizational unit in a professional environment.
Experience coordinating schedules, meetings, or office operations.
Experience with purchasing, personnel, facilities, or operational administrative processes.
Experience training or assisting other employees.
Familiarity with document management, scheduling, reporting, or database systems.

Responsibilities

Provide administrative and clerical support to an organizational unit and its staff.
Prepare, format, and maintain documents, correspondence, reports, and other materials.
Organize and maintain electronic and paper files to ensure information is accurate and accessible.
Schedule meetings, maintain calendars, and coordinate appointments and other activities.
Process and distribute incoming mail and other communications.
Answer and route phone calls and respond to routine inquiries in a professional manner.
Maintain reports, records, spreadsheets, and other pertinent data.
Assist with administrative processes related to purchasing, personnel, facilities, and daily operations.
Serve as an administrative point of contact for internal teams and external stakeholders.
Coordinate information and follow up on administrative requests as needed.
Assist with onboarding, training, or providing guidance to other employees on administrative processes.
Support special projects and other operational needs as assigned.
Maintain confidentiality and exercise good judgment when handling sensitive information.
Perform other duties as assigned.