Administrative Assistant, Global Manufacturing & Logistics Strategy

BRP•Valcourt (ville), QC

1d•Hybrid

About The Position

We are looking for an Administrative Assistant reporting to the Director, Global Logistics and Manufacturing Strategy, to provide administrative support to him and his team. In this role, you will maintain the director’s calendar and oversee the sector’s governance schedules. You will be an essential resource for handling a variety of administrative requests and contributing to process improvements within the department.

Requirements

A relevant college diploma in administrative techniques or a related field, with a minimum of three (3) years of relevant experience in a complex or multinational environment.
Excellent command of both French and English, spoken and written, to communicate effectively with employees, managers, and suppliers outside Quebec.
Advanced proficiency in digital tools, including Google Workspace, Microsoft Office (Word, Excel, PowerPoint), and SAP.
Strong organizational, planning, and priority management skills in a dynamic environment.
High level of accuracy, attention to detail, and the ability to manage multiple priorities under pressure.
Autonomy, sound professional judgment, and strong decision-making abilities.
Excellent interpersonal skills, a strong service mindset, and the ability to collaborate with diverse stakeholders.
Discretion, integrity, and a commitment to continuous improvement and process optimization.
Experience in budget management.

Responsibilities

Manage communications and act as a key point of contact between leadership and teams.
Proactively and strategically manage the calendar by optimizing priorities and preparing meetings.
Coordinate internal and external meetings and events, overseeing all logistical aspects.
Support budgeting processes, including annual budget preparation and timeline tracking.
Manage and monitor purchase requests.
Collaborate closely with other administrative assistants to ensure team cohesion and the sharing of best practices.
Provide general and executive administrative support, including preparing, reviewing, and formatting corporate documents.
Organize domestic and international business travel and track related expenses.
Contribute to the optimization of administrative processes and continuous improvement initiatives.
Coordinate onboarding for new employees and collaborate on confidential or strategic projects with autonomy and discretion.
Provide ad hoc administrative support to managers as needed.