Temporary Administrative Assistant

McGill Environmental Systems Corporation•Delray Beach, FL

1d•Onsite

About The Position

The Temporary Administrative Assistant provides administrative support to the Human Resources department and other business functions by assisting with document management, electronic filing, data organization, and general office tasks. The primary focus of this position is converting paper records into an organized electronic filing system while maintaining accuracy, confidentiality, and efficiency. This temporary position helps improve document accessibility, supports compliance, and assists with administrative projects that contribute to the overall efficiency of the organization.

Requirements

Ability to read, understand, and follow written and verbal instructions.
Ability to communicate professionally with employees and management.
Ability to accurately prepare and maintain administrative records.
Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Ability to prioritize work and manage multiple assignments.
Ability to maintain confidentiality while handling sensitive information.
High school diploma or GED required.
Basic computer proficiency.
Working knowledge of Microsoft Office (Outlook, Word, Excel).
Ability to operate office equipment, including scanners, printers, and copiers.
Ability to quickly learn electronic filing and document management systems.

Nice To Haves

Previous administrative, clerical, or office experience preferred.
Experience with document management, filing systems, or data entry is a plus.

Responsibilities

Prepare paper files for electronic scanning by removing staples, paper clips, and bindings.
Scan paper documents into the company's electronic filing system.
Organize, index, and electronically file documents according to established filing procedures.
Verify scanned documents are complete, accurate, legible, and properly saved.
Maintain organized electronic and physical filing systems.
Handle confidential employee and company records with discretion.
Organize and archive records according to company retention guidelines.
Assist with data entry and maintaining accurate administrative records.
Support special administrative projects as assigned.
Maintain an organized and professional work area.
Communicate project progress and any issues to the Human Resources Business Partner.