Administrative Assistant

R.V. Anderson Associates Limited • Toronto, ON

15d • Hybrid

About The Position

RVA is seeking a skilled, detail-oriented and proactive Administrative Assistant to join our team. This role involves providing support for day-to-day operations to the HR & Payroll team in a fast-paced, professional environment. This role is ideal for someone with 1–2 years of administrative experience who brings strong organizational skills, discretion and a collaborative mindset. This position requires a regular in-office presence of four (4) days per week to enhance collaboration and meet operational requirements.

Requirements

• 1–2 years of administrative experience; HR or payroll exposure is an asset
• Post-secondary education in Office Administration.
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office; HRIS or payroll system experience is an asset
• Strong communication and interpersonal skills
• Professional, reliable, and able to maintain confidentiality

Nice To Haves

• HR or payroll exposure is an asset
• HRIS or payroll system experience is an asset

Responsibilities

• Maintain employee records and ensure data accuracy and confidentiality
• Support onboarding and offboarding processes, including preparing documentation
• Assist with payroll-related tasks such as timesheets and employee updates
• Help coordinate recruitment activities, including scheduling interviews
• Prepare and organize documents, reports, and employee files
• Respond to employee inquiries or direct them to the appropriate contact
• Coordinate meetings, training sessions, and HR-related activities
• Perform general administrative duties such as filing, copying, and document management
• Handle sensitive information with discretion
• Other duties as required

Benefits

• Competitive compensation packages and performance-based bonuses
• Health, paramedical, vision, and dental coverage
• A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs
• Top-up plans for new and expecting parents
• Firm-paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree
• RVA Group Pension Plan with match
• Global Travel Assist Program that provides emergency out-of-country medical protection for you and your eligible family members on personal and business trips
• Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans)
• Flexible and alternative work arrangements around core hours, including telecommuting and work-from-home options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees