Administrative Assistant

Chinese-American Planning Council•New York, NY

20d•$20 - $20•Onsite

About The Position

The Administrative Assistant is responsible for coordinating office operations, managing program documentation, and supporting staff and families to ensure the efficient and smooth functioning of the program and agency. Candidates should demonstrate a growth mindset, showing eagerness to learn, adapt, and continuously improve their skills and contributions.

Requirements

Must be at least 16 years of age.
Knowledge and proficiency in the use of technology relevant to administrative functions.
Understanding of clerical practices and office procedures.
Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
Excellent communication, organizational, and interpersonal skills.
Strong social and emotional maturity, with the ability to manage multiple priorities and work collaboratively.
Knowledge of the principles of positive youth development.
Demonstrated leadership, collaboration, and diplomacy skills.
Demonstrated growth mindset with willingness to learn, accept feedback, and continuously develop professionally.

Nice To Haves

Bilingual language proficiency preferred: Russian, Chinese (Mandarin or Cantonese), or Spanish

Responsibilities

Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
Produce correspondence, reports, and memorandum; schedule meetings and appointments; and maintain organized staff and student files and records.
Document student attendance and incidents in compliance with program rules and agency policies.
Prepare budgets, create check requests, and track program expenditures accurately.
Serve as a liaison between the finance department and the program to facilitate communication and smooth operations.
Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed.
Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence.
Answer phone calls and assist or direct community members to appropriate personnel as necessary.
Train and supervise clerical personnel as assigned.
Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers.
Perform other duties as assigned by the Program Director or Site Supervisor.