Administrative Assistant (Part Time) - Jorgensen Family YMCA

YMCA of Greater Fort Wayne • Fort Wayne, IN

1d • Hybrid

About The Position

The Jorgensen Family YMCA is seeking a detail-oriented, organized, dependable Administrative Assistant to support daily operations and smooth program delivery. The role involves office and clerical support, record management, financial transaction processing, meeting and event coordination, communications, accurate data entry, customer service, and assistance with fundraising and program growth initiatives. The position is part-time at 25 hours per week. Some hours may be worked remotely with prior approval; duties may also require meeting new employees at the branch and participating in on-site meetings as needed.

Requirements

• Must be at least 21 years of age.
• High school diploma or equivalent required.
• 1–3 years of related office experience.
• Excellent written, verbal, interpersonal, and communication skills.
• Proficiency in Microsoft Office products or equivalent.
• Ability to maintain a moderate degree of confidentiality.
• Strong organizational and supervisory abilities.
• Ability to make minor decisions regarding routine problems where precedence has been established.
• Ability to interpret instructions in written, oral, diagram, and schedule form.
• Valid driver’s license and clean driving record.
• Complete CPR/First Aid/O2 Certification, Bloodborne Pathogen training, Child Abuse Prevention training, and all other training specified by the supervisor within 60 days of hire.
• Ability to relate to, welcome, and communicate with diverse groups of people regardless of age, race, economic status, religion, or cultural differences.
• Commitment to contributing to the mission, culture, and values of the YMCA of Greater Fort Wayne.

Responsibilities

• Assist with day-to-day office operations, including clerical tasks, managing records, and processing financial transactions.
• Schedule and coordinate meetings, events, staff activities, and onboarding.
• Communicate with staff, members, participants, and volunteers.
• Complete accurate data entry, correspondence, and recordkeeping in accordance with program, reporting, and YMCA standards.
• Respond to inquiries and issues in a timely manner and provide excellent customer service.
• Assist with planning and executing fundraising efforts, special events, and program growth initiatives.
• Meet new employees at the branch and participate in on-site meetings as necessary.

Benefits

• Free membership and participation in discounted programs, or the option of 50% off household memberships.
• Opportunities for free training and certifications, and opportunities to advance a career.
• Dependents may receive up to four hours of Childwatch while the employee works during regular Childwatch hours.
• Flexible schedule.
• Supportive team environment and involvement in the community.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED