Administrative Assistant-Houston

Sparus Holdings•Houston, TX

1d•Onsite

About The Position

The office administrator supports the Lead Office Administrator and provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace.

Requirements

Professionalism
Strong communication skills
Efficient in Time management
Must have a valid driver's license.
Windows-based general computer skills as well as experience with Microsoft Office & Excel are required.

Nice To Haves

proficiency in Excel, Word, and PowerPoint required

Responsibilities

Create, edit, and format documents including Excel spreadsheets, reports, and presentations.
Track expense reports and submit purchase orders.
Submit JIRA tickets for tasks such as ordering gas cards, termination paperwork, written warnings, coaching assignments, reimbursements, and vehicle accident reports.
Assist with timekeeping and timecard audits.
Order office supplies as needed.
Scan and send supervisors’ documents to HR (safety meetings, separation forms, written warnings, etc.).
Communicate with Talent Acquisition regarding staffing needs.
Provide support to the Claims Department for customer complaints.
Assist the Office Administrator as needed.
Support management and supervisors by maintaining teamwork, professionalism, and open communication.
Contribute to a positive work environment by giving encouragement, appreciation, and constructive feedback.
Maintain a safe, professional workplace and help regulate office atmosphere.
Suggest improvements for workflow and team relationships to management.
Travel to tax office to renew vehicle registrations.
Attend City of Houston property tax meetings as a ULS representative to address asset-related issues.