PT Administrative Assistant, Health Sciences & Trades

College of Eastern Idaho•Idaho Falls, ID

1d•Onsite

About The Position

The Administrative Assistant performs a wide variety of administrative support functions that facilitate the efficient operation of the Health Sciences & Trades division and Career Technical Education (CTE) programs.

Requirements

1 year experience in an administrative assistant or business office role
Proficient in Microsoft Office
Excellent written and verbal communication skills
Strong organizational and planning skills
Ability to multi-task and prioritize work
Willingness to learn new technologies
Incumbent must reside in Idaho

Nice To Haves

2–5 years experience in an administrative assistant role
Highly proficient in Excel
Healthcare experience
Experience working in higher education
College degree
Working knowledge of FERPA
Bilingual (Spanish)

Responsibilities

Draft and prepare letters, correspondence, and memos
Compile information from a variety of sources to prepare reports
Create, process, and maintain documents and administrative records using word processing software
Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards
Answer and direct incoming calls, providing accurate information and routing inquiries appropriately
Serve as a liaison between the division and internal and external stakeholders
Provide administrative support to faculty and staff as directed
Collect, track, and maintain data for state reporting and accreditation requirements across health science and trade programs
Support accreditation processes by organizing and maintaining required documentation and records
Track student data and maintain student records in accordance with institutional guidelines
Assist with end-of-year CTE reporting processes
Schedule and coordinate meetings, conferences, and related logistics
Attend meetings and record minutes for TACs, department meetings, and other meetings as directed
Coordinate TAC meeting scheduling and setup
Coordinate travel authorizations and arrangements
Assist students with program and application questions
Assist with the review and processing of applications for Health Sciences and Trades programs
Assist with financial recordkeeping and preparation of financial transactions
Support management of MyClinicalExchange and related clinical compliance systems
Coordinate room scheduling and Building 6 room approvals
Maintain confidentiality and represent the college and division in a professional manner
Perform miscellaneous job-related duties as assigned