Administrative Assistant

Integrity Marketing Group•Dallas, TX

2d•Onsite

About The Position

The Administrative Assistant I provides essential support to the Chief People & Culture Officer, COO, & CIO to ensure the smooth operation of the office and department. This role involves a variety of administrative tasks, coordination of office activities, and direct interaction with clients, visitors, and staff. The position is ideal for someone who is organized, proactive, and thrives in a dynamic environment.

Requirements

High school diploma or GED required
0-2 years of administrative, customer service, or receptionist experience preferred.
Proficiency with office equipment (computer, telephone, copier, calculator) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong written, verbal, and interpersonal communication skills
Ability to prioritize tasks, manage workflow, and meet deadlines in a fast-paced environment.
Attention to detail, accuracy in data entry, and strong organizational skills
Professional, client-friendly demeanor and positive, problem-solving attitude
Ability to work independently and as part of a team; self-motivated and adaptable.
Willingness to learn new skills and take initiative.

Nice To Haves

Associate’s degree or higher preferred

Responsibilities

Greet guests, clients, and visitors; answer inquiries and direct them to appropriate destinations.
Answer and route incoming phone calls; take messages and transfer calls as needed.
Schedule, coordinate, and reschedule appointments; manage calendars for staff and agents.
Perform general office tasks such as filing, faxing, emailing, scanning, and records retention.
Data entry in Word, Excel, and other office software; maintain databases and client lists.
Prepare agendas, notices, minutes, presentations, letters, memos, and reports for meetings and projects.
Assist with supply orders, shipping, and inventory management.
Support internal and external meetings, including preparation of handouts, supplies, and meals.
Communicate regularly with agents, staff, and clients; provide excellent customer service.
Maintain confidentiality and handle sensitive information appropriately.
Perform other duties as assigned to support the needs of the team.