Administrative Assistant
About The Position
The Administrative Assistant supporting the IT organization plays a critical role in enabling the effectiveness and efficiency of IT leadership and the broader organization. This role serves as a trusted operational partner to senior IT leaders, ensuring seamless coordination of executive priorities, operating rhythms, and administrative functions. This individual anticipates leadership and organizational needs, removes friction from day-to-day operations, and ensures strong alignment across IT teams. Success in this role requires strong business judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
Requirements
- 3 + years office administrative support experience, preferrable to senior management
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel (including building pivot tables) and an emphasis in PowerPoint.
- Strong skills calendaring and planning events
- Strong organizational and time management skills with the ability to prioritize
- Excellent communication skills both verbally and written in order to work with customers and all levels of management, vendors and other business partners
- Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
- High professional ethical standards and ability to maintain confidence
- Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines
- High degree of accuracy, and attention to detail
- Self-starter who is comfortable with ambiguity
- Must have a valid driver’s license
- Must be at least 21 years of age
Nice To Haves
- Experience working in Agile
- Experience with the following tools: Workday, Jira, Miro, Confluence, Outlook, WebEx, Zoom, Microsoft Teams
Responsibilities
- Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics
- Proactively manage competing priorities, ensuring leaders are prepared and focused on highest-value activities
- Serve as a central coordination point across leadership teams to ensure alignment and communication
- Coordinate IT leadership forums (e.g., ITLT, OCIO LT), including agenda development, materials preparation, and follow-ups
- Track action items, decisions, and key deliverables to ensure accountability across teams
- Support execution of recurring IT operating cadence (monthly, quarterly, annual planning cycles)
- Partner across IT functions to coordinate meetings, communications, and key initiatives
- Draft and distribute executive communications, meeting summaries, and presentation materials
- Ensure effective communication flow between IT leadership and stakeholders
- Manage travel arrangements, expense coordination, and vendor-related administrative processes (including purchase orders)
- Coordinate logistics for meetings, offsites, and team events
- Maintain organized records, documentation, and files
- Develop high-quality, executive-ready presentations and supporting documentation
- Support preparation of materials for leadership reviews and governance forums
- Identify and implement process improvements to enhance administrative efficiency
- Establish and maintain standard ways of working across supported teams
- Support special projects and initiatives as assigned
Benefits
- paid time off
- medical/dental/vision insurance
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
