Administrative Assistant - Colony Square

Jamestown Management Corporation•Atlanta, GA

2d•Onsite

About The Position

The Administrative Assistant must be a team player and always maintain the utmost professionalism. Responsible for a variety of administrative, clerical, and operational tasks, including answering & directing communications, receiving visitors, processing office requests, maintaining records and credentials, and assisting management with related tasks. Strong attention to detail, initiative, accuracy, and desire to grow will be highly valued. Must be available in-person in Atlanta (30361), Monday through Friday from 8:00am – 5:00pm. This position is supervised by the Assistant Parking Manager & Operations Manager.

Requirements

Minimum1-2yearsofclerical oradministrative experience, preferably incorporateofficeorhospitalityfields
Bachelor’s degreeor equivalent experience in lieu of formal education
Strong organizational and planning skillsrequired
Exceptional communication and interpersonal skills with a customer-service focus
Proficiencyin Microsoft Office (Outlook, Word, and Excel)
Reliably commute to Atlanta, GA (30361)
Using a telephone
Communicating verbally in person and on the telephone
Ability to climb stairs
Ability to use a computer
Ability to multi-task
Ability to lift not more than 25 pounds

Nice To Haves

Familiarity with parkingsystem operations, management, and software a plus

Responsibilities

Frontdesk coverage:greetingoffice visitors andstakeholderswith a positive, enthusiastic, and friendly attitude,assistingin any way available and permittedand answeringtheprimaryoffice phone,as well asthesecondarycustomer service intercom as needed
Prepare, edit, distribute, andmaintainvariouscorrespondences, communications, andofficedocuments, forms, and logs
Assistin responding to andmonitoringguest issues/comments in a professional, courteous manner
Maintain office space and adequate inventory of office suppliesand equipment
Develop andmaintainpositive relations with retailers, office tenants, and vendors
Activate and deactivate access credentials via multiple systems
Work efficiently with multipledepartmentsand vendorsensuring real-time communication and follow-through(e.g.I.T., engineering, security, etc.)
Log, manage mail and packages; coordinate distribution to staff or stock as necessary
Assistwithclientaccount maintenance by way of activations, enrollments, terminations,forwardinginvoices, receipts,etc.
Maintain and organize tenant and vendor files
Other responsibilities as requested
Provide backupon various administrative tasks as assigned
Assistwith general maintenance ofoffice area
Assistwith client account administration, including responding to escalated billing inquiries,printing and billingorders, and agedbalance collection effortswhilemaintainingstrong client relationships
Must wear a uniform that will be provided by Jamestown, or conform to dress code as approved by Management