Administrative Assistant

Allied Universal • Conshohocken, PA

19h • Hybrid

About The Position

Allied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines. Make an immediate impact on compliance and cost control by validating T&E expenses against policy and helping steer spend to approved vendors and channels. Hands-on, in-office headquarters role in Conhocken, PA, with the opportunity to work remotely one day per week. Wage will not exceed $20/hour commensurate with experience.

Requirements

• High School Diploma
• A minimum of one (1) year of relevant experience in a fast-paced environment
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Proficient in Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
• Ability to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude

Responsibilities

• Add, update and remove employees from travel site
• Ensure T&E compliance
• Ensure T&E users are utilizing proper channels to procure goods
• Validate meal and travel expenses fall within company policy
• Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department
• Input order requests
• Review approved order requests and provide purchase orders to vendors
• Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)
• Liaison with internal customers; provide assistance investigating order discrepancies
• Maintain weekly/monthly data from vendors
• General administrative support for Supervisor, Director and VP of Strategic Sourcing
• Primary back up to Facilities Coordinator

Benefits

• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED