Administrative Assistant

Flagship Facility Services•San Francisco, CA

8d•Onsite

About The Position

Flagship Culinary Services helps some of the world’s largest high-tech companies provide high quality dining experiences for their employees, clients and visitors. Our highly qualified staff support our culinary program in preparing tasty and nutritious food, made from scratch, with a strong emphasis on local and organically grown ingredients. The Vision: Bring the world closer together. As a Culinary Administrative Assistant for Flagship, you will be responsible for maintaining the Chefs calendar and various other admin responsibilities of the Culinary Operation. You will be responsible for creating signage for the café with each ingredient listed along with allergens symbols if necessary and will be utilizing various applications to perform the task. Knowledge of food allergens and ingredients is important. You will be responsible for communicating with Management on the need and tracking of uniforms and operational supplies. You will also be responsible for inputting and maintenance of employee timekeeping information by processing manual timecards.

Requirements

Must have and maintain an active management level food handler certification (i.e., ServSafe and/or other local state required certification) and adhere to local food handlers’ requirements
Must possess a strong understanding and knowledge of food and allergens.
Must possess a strong understanding and knowledge of food and corporate kitchens
Knowledge and Skills To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skills, and/or ability required.
In addition, the individual must lead by example with punctuality with good attendance and reliability.
Proficient in MS Office (Excel, Word Document and Publisher) and G suite (Google Sheets, Google Docs, Calendar, etc) .
Ability to work under pressure and adjust to diverse working environment
Prioritizing multi assignments with time sensitivity.
Food knowledge/ understanding of industry terms and products
High school diploma.
1+ years of industry related experience.
Authorized to work in the U.S.

Responsibilities

Organizing Culinary Operation’s calendar
Monitor and organize Management Team’s schedule
Creating weekly menu cards with allergens and proper ingredients used for breakfast, lunch and dinner.
Meticulous with editing, proof reading and correcting weekly menus to ensure correct spelling, punctuation to distribute to the team.
Maintain office inventory & supplies and alerting the maintenance team to repair equipment’s to ensure safety.
Input & recap data entry of daily meal consumptions by employees and guests.
Input and organize order guides in collaboration with the Chefs/Purchaser.
Assist on creating & maintaining organizational tools and procedures for the team and the operation.
Record and transcribe meeting proceedings, highlighting essential information, decisions made, and next steps for timely team communication.
Other duties as assigned.