Administrative Assistant

American Iron and Metal • Levis, QC

33d • Onsite

About The Position

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday. Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

Requirements

• Relevant experience in an administrative assistant, executive support, or similar role
• Proficient with computer applications, including Microsoft Office and OpenERP
• Excellent verbal and written communication skills
• Able to manage multiple priorities simultaneously with accuracy and attention to detail
• Strong customer service mindset and collaborate effectively with a variety of stakeholders
• Demonstrate discretion and are able to handle confidential information
• Self-motivated, resourceful, and take initiative
• Bilingual in English and French, both written and spoken

Responsibilities

• Providing administrative support to the General Manager, including managing their email correspondence
• Drafting client communications, reviewing customer agreements, and following up with clients as needed
• Answering and directing phone calls, scheduling client appointments, and collaborating with various departments as well as the Québec Account Manager
• Preparing reports, entering data, and performing various administrative follow-ups
• Tracking payroll, vacation requests, and employee administrative files for staff reporting to the General Manager
• Managing uniforms, personal protective equipment (PPE), office supply orders, corporate suite logistics, and invoice follow-up for selected projects
• Performing other related duties as required

Benefits

• Competitive salary
• Vacation
• Benefits
• RRSP matching program
• AIM’s annual tuition scholarship program of up to $8,500 per eligible dependent
• The tools and support needed to succeed in your career and professional development
• A dynamic and rewarding work environment that is also a lot of fun!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed