Administrative Assistant

MMS Group • Hempstead, NY

7h

About The Position

Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property Manager with the overall management of our residential properties.

MMS Group is seeking an Administrative Assistant for a 420-unit residential property located in Hempstead, NY.

Requirements

• Experience: Administrative assistant in a residential setting preferred
• Education: High school education or equivalent
• Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook).

Nice To Haves

• Independence: Able to work in a challenging environment with minimal direction.
• Problem-solving: Solution-based thinking skills are highly valued.
• Organizational Skills: Ability to work independently, organize tasks, manage time, and prioritize projects.
• Communication: Excellent verbal and written communication skills
• Language: bilingual skills a plus
• Confidentiality: Ability to maintain confidentiality at all times
• Software Proficiency: Experience with RealPage OneSite or similar property management software a plus

Responsibilities

• Customer Service: Answer phones and greet tenants in a professional manner
• Correspondence: Compose and type all correspondence and documents
• Professional Communication: Maintain professional communication with residents, applicants and vendors
• Complaint Logging: Log all owner and resident complaints and promptly dispatch maintenance personnel
• Financial Reports: Assist with the preparation of monthly Financial Reports
• File Management: Maintain files and paperwork
• Task Management: Work independently, organize tasks, manage time, and prioritize projects
• Additional Duties: Perform other duties as outlined in the job description.

Benefits

• Paid Holidays: 12 paid holidays per year.
• Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure.
• Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.
• Health Reimbursement Account: Up to $3K per calendar year.
• Life Insurance: Company-paid life insurance.
• Retirement Savings: Company-matched 401(k) retirement savings plan.
• Certifications and Licensing: Company-paid certifications and licensing.
• And much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED