BWH Nursing Department Administrative Assistant

Meadows of Wickenburg•Brookline, MA

2d•Onsite

About The Position

The Nursing Department Administrative Assistant works with the Chief Nursing Officer (CNO) to ensure smooth operation of the Nursing Department. This role serves as a key liaison, facilitating communication between the CNO's office, hospital units, and other departments. The assistant collaborates on quality improvement reports, manages administrative tasks, and ensures departmental supplies and equipment are maintained.

Requirements

High School Diploma required.
Prior administrative experience
Excellent computer typing, editing and organizational skills.
Knowledgeable in all general office procedures.
Command of basic English including spelling, grammar, and creative writing skills.
Demonstrated ability to be tactful and diplomatic.
Takes initiative and follows detailed directives with accuracy.
Can ensure confidentiality.
Must be able to sit for up to 8 hours.
Must be able to see and speak clearly.
Must be able to use a computer, telephone, copy machine, etc.
Must be able to walk up and down stairs.

Nice To Haves

Higher degree preferred.

Responsibilities

Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.
Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.
Answering phones, taking and forwarding messages.
Process payroll electronically every two weeks for all staff in the department.
Order monthly stationary supplies and maintain inventory.
Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).
Track employee injury reports and send to HR when completed.
Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.
Responsible for daily mail distribution within the department including outgoing and incoming mail.
Monitor emergency bag content and ensure new bag is ready when needed.
Monitor vital sign equipment for the units.
Order and provide new supplies as needed.
Perform all tasks in a professional manner.
Assist in meeting invites or other administrative tasks, as assigned.
Other duties as requested by Supervisor.