Administrative Assistant- Bilingual Preferred

Vista Hill Careers • San Diego, CA

18h • Onsite

About The Position

The Administrative Assistant performs high-level clerical functions to support the Program Manager, program staff, clients and involved agencies. Ensures records are assembled and maintained securely. Schedules appointments, coordinates reports and orders. Ensures data entry is timely & accurate to meet program needs.

Requirements

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and experience with office equipment.
• Proficient in typing is required.
• Must pass background check, drug test, & TB test requirements.

Nice To Haves

• Bilingual Preferred.
• Medical billing experience helpful.
• SmartCare EHR software preferred.

Responsibilities

• Provides day-to-day clerical assistance to the Program manager & department. This includes accurate data entry, filing, ordering supplies, mail, making copies, scans, etc.
• Assists with audit preparation and contract requirements.
• Communicates program information to staff, clients and caregivers.
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training & certifications.
• Respond to inquires as able or directs to proper respondent.
• Maintains office filing system.
• Create/sends out reports and communications as needed.
• Coordinates solving problems between program and third parties as necessary.
• Coordinates Program meetings.
• Tracks program outcomes.

Benefits

• employer-paid benefits, including medical, dental, vision, paid time off (vacation and sick leave), paid holidays, employer-paid pension and clinical supervision (if applicable).
• Some programs qualify for student loan forgiveness programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree