Administrative Assistant, Columbia County, FT Days

2310 AU Medical Center, Inc. • Grovetown, GA

4d • Onsite

About The Position

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Requirements

• Minimum 2 years administrative support or related field.
• Considerable desktop experience required with extremely strong skills in Word, Excel, Power Point and other Microsoft tools
• Very strong organizational and communication skills, both written and verbal
• Ability to interface with leaders, physicians and staff from a service excellence perspective
• Self-directed, demonstrated ability to work autonomously and prioritize multiple assignments without little supervision.
• Exceptional skills with follow-through and attention to detail.
• Ability to work collaboratively of and through other people.
• Extensive computer experience with expertise in Word, Excel, Power Point.
• Confident and accomplished in multitasking and prioritizing as well as efficiently working collaboratively with a broad team of professional, clinical and non-clinical.

Nice To Haves

• Minimum 2 years of experience in healthcare setting preferred

Responsibilities

• Provide executive leader (VP) support including but not limited to their schedules, job duties, keeping them on track, and providing reminders about upcoming events
• Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader
• Assist with developing presentations and meeting materials
• Set up a system agreeable to both leader and assistant on how to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to do list and emails
• Purchase items and process invoices while adhering to budgetary constraints
• Manages calendars and complex scheduling arrangements involving multiple parties ensuring that there are no double bookings.
• Maintain a list of all frequent contacts
• Coordinate meetings related to the executive/leader supported with administrative staff, physicians and outside associations
• Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes)
• Keep office supplied, manage office logistics and procurement/fulfillment
• Proactively project cross coverage in the event other assistants are absent or attending meeting
• Represent the leadership and the hospital in a highly professional manner, including professional attire
• Ensure quality customer service
• Support special projects with administrative functions
• Track both simple and complex metrics and measurements defined by the committee and cabinet members
• Communicate project and event timelines and deadlines
• Track and distribute project progress including milestones
• Attend and take minutes during committee meetings
• Respond to requests for assistance from cabinet and committee team members in a timely manner utilizing excellent organization and follow-through skills.
• Performs other duties as assigned
• Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Benefits

• Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED