Administrative Assistant for the School of Natural and Behavioral Sciences

WILLIAM CAREY UNIVERSITY•Hattiesburg, MS

2d•Onsite

About The Position

Under the direction of the Dean of the School of Natural and Behavioral Sciences, the Administrative Assistant supports the daily operations of assigned academic departments through records management, communication, scheduling, and faculty and student support services. This role is crucial for maintaining the smooth functioning of departmental activities and providing essential support to students, faculty, and staff within the School of Natural and Behavioral Sciences.

Requirements

High School diploma
Five plus years secretarial/administrative experience
Prior secretarial and administrative experience
Familiarity with Microsoft Office Professional software especially WORD, EXCEL, POWERPOINT, OUTLOOK
Excellent verbal, written and communication skills
Excellent interpersonal and organizational skills
Ability to work independently, complete multiple assignments, meet deadlines, exercise good judgment, demonstrate tactfulness and discretion and maintain confidentiality

Nice To Haves

Bachelor’s degree in business or related field from a regionally accredited institution
Work experience in higher education
Experience in proof reading and editing

Responsibilities

Provide administrative support to department chairs, faculty, and assigned academic departments by coordinating routine office functions and supporting departmental activities.
Serve as a primary point of contact for students, prospective students, faculty, staff, alumni, and visitors by responding to inquiries, providing information, and directing individuals to appropriate resources.
Maintain departmental records, files, correspondence, reports, and other documentation in accordance with university policies and procedures.
Assist with scheduling appointments, meetings, departmental events, and related activities, including preparation of materials and meeting documentation as needed.
Support academic and student services processes by assisting with course scheduling, registration-related activities, student records, advisement support, and maintenance of information within university systems.
Collaborate with the Dean's Office, and other university departments to facilitate communication, exchange information, monitor course enrollments, track faculty loads, and support departmental and SNBS operations.
Assist faculty and department chairs with administrative activities related to academic programs, assessment processes, reporting requirements, and departmental initiatives.
Monitor and maintain office supplies, equipment, and other departmental resources and communicate operational needs to appropriate university offices.
Assist with the coordination, training, and daily support of student workers, graduate assistants, and other temporary personnel assigned to the departments.
Participate in departmental, school, and university meetings, events, and activities as assigned or when staff participation is expected.
Conduct professional and private life in such a way that is harmonious with representing the ideals and standards of a Christian university.
Perform other job-related duties as assigned.