Administrative Assistant

The Salvation Army USA Central Territory•Norfolk, NE

6d•Onsite

About The Position

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Summary/Primary Purpose: To assist in the administrative and business duties of the Norfolk/ Columbus operations.

Requirements

Regular attendance at work is an essential function of this position.
Driving is an essential function of this position.
2 years of experience in Administrative or Business Management OR Associates or Bachelor’s degree in management.
Ability to be flexible and able to work on multiple projects or tasks simultaneously
Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access. The ability to access payroll, timekeeping and personal data via a web-based system.
Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to detail and filing.
Good communication skills both written and spoken, and ability to maintain effective working relationships.
Demonstrated ability to handle confidential matters.
Must pass all applicable background checks.
Must possess a valid driver's license from the state in which you reside.
Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.
Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Responsibilities

Process timecards for employees of both the Norfolk and Columbus operations.
Process all incoming and outgoing mail. Including postage and special shipping
Process all petty cash purchases and reimbursements.
Process all volunteer paperwork and enter all volunteers into the Volunteer Squared online program.
Process all volunteer timecards and entering them into the Volunteer Squared online program weekly.
Process all mail appeal working in communications with our mail appeal company.
Process Sunday offerings and tithes. Logging weekly tithes for individuals.
Process donations and deposits for all operations.
Process thrift store deposits daily for Norfolk and Columbus operations.
Process invoices daily, including coding account numbers, to be sent to DHQ Accounting Center.
Process personnel and vehicle files as needed.
Assist in the Christmas Red Kettle Campaign by processing all kettle deposits, tracking kettle totals and tracking bell ringer timecards.
Process donation acknowledgements.
Upkeep and organization of the approved filing system.
Answer phone calls in a timely manner.
Any other duties as assigned.