Administrative Assistant

Ramsey County • ALL-Multiple Ramsey County Locations, MN

9d

About The Position

Current vacancies are in the Sheriff's Office, Property Tax Records and Election Services and Social Services departments. This eligibility list created by this post may be used to fill vacancies throughout Ramsey County. To perform administrative support functions for office support or customer service activities, and responsibilities are typically based with defined goals and processes or methods. Job duties may include records maintenance, public contact and general office services; and to perform related duties as assigned.

Requirements

• High school graduation or equivalent.
• Three years of office support, customer service or administrative experience.
• Equivalent combination of education and related work experience.

Responsibilities

• Perform duties relating to forms and records maintenance such as gathering documents and information to establish, maintain and update files; searching files for information; maintaining departmental records and statistics; opening, maintaining and closing case files.
• Perform public contact duties such as receiving and routing phone calls; responding to complaints, inquiries and service requests by phone and in person; directing clients or visitors to proper locations; assisting the public in completing forms; verifying information and data;scheduling appointments for clients or staff; and assigning service requests to program units or staff in accordance with established guidelines.
• Perform general office services to include opening, sorting and distributing mail and preparing outgoing mail; preparing and sending form letters and composing routine letters; scanning documents; and related duties.
• Perform administrative functions in unit assigned, such as; maintaining inventories of office supplies; preparing, or processing contracts/agreements, reimbursements, requisitions, purchase orders and accounts payable forms; generating reports;preparing, checking or processing bills to patients, clients or other agencies; processing payments; and maintaining and balancing accounts.
• Receive, sort, and distribute a variety of correspondence, delivieries, and mail; and scanning and faxing documents.
• May provide training and support to incoming employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED