Administrative Assistant

Rivera Mansions LLC • Portland, OR

37d • $24 - $29

About The Position

The Administrative and Executive Assistant plays a crucial role in ensuring the smooth and efficient operation of the management office within a company or enterprise. This position is responsible for providing comprehensive administrative and personal support to executives, enabling them to focus on strategic priorities by managing schedules, coordinating meetings, and handling communications. The role demands meticulous attention to detail in maintaining records, managing calendars, running errands and organizing travel arrangements to optimize time and resources. The Administrative Assistant acts as a liaison between internal departments and external stakeholders, facilitating effective communication and collaboration. Ultimately, this position contributes significantly to the overall productivity and professionalism of the organization by managing essential clerical and administrative functions with accuracy and discretion.

Requirements

• High school diploma or equivalent required
• Proven experience in general administrative support or office management roles.
• Proficiency in calendar management and scheduling software.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Excellent driving record and a reliable vehicle.

Nice To Haves

• Associate’s degree or higher preferred.
• Experience working within the management of companies and enterprises industry.
• Familiarity with travel booking platforms and corporate travel policies.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage and maintain complex calendars for executives, scheduling meetings, appointments, and travel arrangements efficiently.
• Coordinate and arrange meetings, including preparing agendas, distributing materials, and ensuring all logistical details are handled.
• Handling and directing calls appropriately and managing communications with internal and external contacts.
• Maintain accurate and organized records, files, and documentation to support operational needs and compliance requirements.
• Perform general clerical duties such as data entry, correspondence, and office supply management to support daily office functions.
• Running errands for executives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED