Administrative Assistant

St. Dominic Catholic Church•San Antonio, TX

1d•Onsite

About The Position

The Administrative Assistant serves as the first point of contact for all visitors to the parish office. Responsible for facilitating the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Requirements

High school Diploma or equivalent
At least four (4) years’ experience of working in an administrative role providing direct support
Bilingual in Spanish and English
Reliable transportation
Valid driver license
Valid vehicle insurance
Experience with computer software and Microsoft Office Applications
Must be detail oriented, organized, self-motivated, work well independently and on a team
Must have good written and verbal skills
Must have good critical thinking and problem-solving skills

Nice To Haves

Associate’s degree preferred
Proficiency with Canva, preferred.

Responsibilities

Welcome and greet visitors; provide a warm and helpful presence; answer and route phone calls appropriately, screening when necessary
Maintain parish family directory; issue welcome letters and token gifts to new parishioners and donors
Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed
Handle Mass Intentions by scheduling the date, handling donation and adding to the bulletin
Receive money from parish ministries for deposit; handle cash, check and credit payment transactions and provide receipts
Coordinate logistics of staff events (team building, luncheon, yearly retreat)
Set up leadership meetings (pastoral & finance council, safety & building committee, etc)
Maintains parish calendar of events; point of contract for facilities scheduling; coordinate Sunday church foyer activities (fundraisers, event registrations, etc)
Maintains office supplies and coordinates maintenance of office equipment
Assist with social media tasks, including content creation, scheduling posts and monitoring messages on parish social media platforms
Assist in the coordination of parish fundraisers (festival, bingos, raffles, etc)
Assist Business Manager with the implementation of Archdiocesan Projects and Safe Environment regulations.
Serve as editor for weekly parish bulletin, flocknote messages and social media
Edit and publish campus information boards, screens and marquee
Donor management; ensure all donations are accurately credited to donors; complete thank you letters and tax return letters
Performs other duties as assigned.