Administrative Assistant

Adient•Plymouth, MI

39d•Onsite

About The Position

The Administrative Assistant provides administrative services to the customer business units, supporting two leaders including arranging travel, expense reporting, scheduling appointments, coordinating meetings and events, recording meeting minutes, preparing purchase requisitions/SOWs/requesting POs, and other general office administration. This role involves working with confidential and sensitive information and requires strong interpersonal skills to work effectively as a team player. The ideal candidate will be able to pull together professional presentations and other documents rapidly, multi-task effectively under pressure and deadlines, and handle event coordination with all levels of the organization with professionalism. Experience in working and communicating with employees, leaders, and customers is essential. The role demands strong organizational skills for managing calendars, international travel itineraries, and phone calls. Technical competence with office equipment and proficiency in MS Office Suite (Word, Excel, PPT, Outlook) are required. The ability to work independently, follow through on assignments with attention to detail, and maintain confidentiality are key attributes. Integrity, accountability, and high ethical standards are expected, along with excellent writing and proofreading skills.

Requirements

Proven interpersonal skills and the ability to work as a team player
Demonstrated ability to pull together professional presentations and other documents rapidly
Proven ability to multi-task and work well under pressure and deadlines
Highly proficient and professional in dealing with and coordinating events with all levels of the organization
Experience in working and communicating with employees, leaders and customers
Proven organizational skills
Technically competent in operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.)
Proficient in MS Word, Excel, PPT and Outlook
Demonstrated ability to work independently and follow through on assignments with excellent attention to detail
Proven ability to handle sensitive information confidentially
Integrity, accountability and high ethical standards
Excellent writing and proofreading skills
Five to Ten years of administrative experience, preferably in a large, global enterprise
University degree, or 2 year certificate preferred

Responsibilities

Arranging travel
Expense reporting
Scheduling appointments
Coordinating meetings and events
Recording meeting minutes
Preparing purchase requisitions/SOWs/requesting POs
General office administration
Working with confidential and sensitive information
Pulling together professional presentations and other documents rapidly
Managing calendars, international travel itineraries and phone calls
Operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.)
Working independently and following through on assignments with excellent attention to detail
Handling sensitive information confidentially