Middle School/High School Administrative Assistant

Patriot Preparatory Academy•Columbus, OH

15h•Onsite

About The Position

Primary office secretary responsible for the organization, management, completion of tasks, cleanliness, and day-to-day operation of the front office.

Requirements

Administrative Writing Skills
Reporting Skills
Scheduling
Microsoft Office Skills (or similar programs)
Professionalism
Confidentiality
Organization
Typing
Verbal Communication
Previous office experience

Responsibilities

Primary contact for MS/HS department office visits and phone calls
Deliver or assign personnel to deliver messages either via phone intercom or personally to classroom or individual
Organize the schedule and communicate the details regarding Parent/Teacher Conferences for 6th-12th Grade
Check/collect weekly lesson plans for completion, standards, etc.
Check grades and make sure grades are submitted by report card dates
Oversee Report Cards and Failing Lists
Create and distribute monthly rotation calendars
Monitor ProgressBook for set-up, timely entries, assignment posting, etc.
Gather testing materials prior to testing months and distribute during testing months
Order Instructional Supplies on a department-wide basis (zipper binders, student planners, House bandanas, headphones, etc)
Maintain RISE Board
Assist with planning student events (ie, Merit Day, Assemblies, etc.)
Facilitate the Middle School House Program (tracking points, updating scores, planning House parties)
Assist with staff meetings (meeting notes, etc)
Prepare all student awards quarterly
Facilitate school-wide morning announcements
Manage the use of Classroom Budgets and purchasing of items for MS/HS teachers
Maintain inventory of upstairs teacher’s lounge supplies and restock when necessary
Email information updates and other pertinent information to Business Office, Administration, and staff
Assist administration with events and upcoming tasks
Assist with compiling MS/HS monthly newsletters
Maintain a neat and organized office area for a professional appearance
Schedule IEP, 504, ETR, etc. meetings
Schedule school psychologist evaluations
Review 504’s on a biannual basis
Double-check paperwork and track of deadlines
Run reports for compliance and other reporting as needed
Ordering of SPED/ELL materials and tracking budgets
Track what testing needs to be completed
Organizing/filing/scanning paperwork
Gather testing materials and assign students/staff small group state testing
Observe and collaborate with others in your area of specialization
Attend professional development opportunities throughout the school year or summer for your continuous improvement
Reflect and self-evaluate often
Build a relationship with students and parents so that they know you want only the best for the student
Submit all required items to administration in a timely manner
Return all communication to parents within 24 hours of receiving it
Be supportive of the PPA team at all times, but especially when speaking to parents and students
Communicate with supervisor in regards to staff not following policies of PPA
Complete anything assigned by your supervisor