Administrative Assistant
About The Position
The Administrative Assistant supports the Department of Workforce Development and its Executive Leadership Team by delivering high-level administrative assistance, maintaining organizational structure, supporting staff functions, preparing reports, drafting responses to routine inquiries, and ensuring agency policies and procedures are followed. In this role, the assistant partners closely with agency personnel, leadership stakeholders, and the public to provide exceptional customer service and ensure seamless coordination across executive priorities. The position requires strong organizational, communication, and administrative management skills.
Requirements
- Thorough knowledge of the theories, principles, practices, and methodology of administrative management
- Thorough knowledge of department programs
- Specialized knowledge of state government administrative structures
- Attention to detail and proofreading skills
- Effective verbal and written communication skills
- Organizational skills with the ability to prioritize tasks effectively and multitask
- Ability to coordinate and motivate professional and support personnel
- Ability to be creative in developing alternatives to meet department needs
- Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing
- Ability to maintain cooperative work relationships.
- At least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
- Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Nice To Haves
- A degree is not required.
Responsibilities
- Provides high level administrative assistance to an agency, department, or facility.
- Reviews total department or agency organizational structure and functions and advises changes to promote efficiency and effectiveness.
- Administers staff functions in support of program areas.
- Prepares special reports on alternative methods of achieving new program responsibilities.
- Represents agency, institutions, or departments in a variety of situations with other departments, institutions, the general public, and special interest groups.
- Prepares responses to correspondence containing routine inquiries.
- Follows-up on plans, programs, policies, and procedures to ensure progress and accomplishments.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
