Administrative Assistant (Senior level)

CGI•Sacramento, CA

6d•Onsite

About The Position

CGI is seeking a highly organized, proactive, and resourceful Administrative Assistant to join our team! The ideal candidate will demonstrate exceptional time management skills and a proven ability to provide high-level support in a fast-paced environment. Requires a detail-oriented professional who can anticipate needs, manage competing priorities, and handle confidential information with discretion. This is a fully onsite position located at our CGI office in Sacramento, CA, requiring attendance five days per week!

Requirements

High school diploma with minimum of 5+ years of related executive-level administrative support experience
Exceptional organizational and time-management skills with the ability to manage multiple priorities
Strong written and verbal communication skills; comfortable interacting with senior leadership and external partners
Highly proficient in Microsoft Office Suite and SharePoint
Advanced calendaring experience supporting multiple executives
Strong note-taking skills with the ability to track and follow up on action items
Ability to work independently with sound judgment and strong problem-solving skills
High level of professionalism, integrity, and attention to detail
Proven ability to maintain confidentiality and exercise discretion
Ability to remain calm under pressure and resolve issues efficiently
Flexibility to work outside of standard business hours when needed
Strong relationship-building skills across teams and stakeholders
Proactive mindset with a focus on improving processes and efficiency
Professional presence with a positive, energetic attitude
Experience booking domestic and international travel, including air, ground transportation, and lodging

Responsibilities

Provide comprehensive support to senior executives, including calendar management, meeting coordination, travel arrangements, and completion of ad hoc projects and data requests
Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely and professional communication
Prepare reports, presentations, meeting agendas, and minutes; ensure accuracy, organization, and timely delivery; manage executive signature approvals
Plan and execute meetings, conferences, and local events, including logistics, venue selection, and catering
Handle sensitive and confidential information with the highest level of discretion
Oversee office operations and supplies to maintain an efficient work environment; provide backup receptionist support as needed
Partner with other administrative professionals, departments, and external stakeholders to ensure seamless operations
Coordinate complex domestic and international travel, accommodations, and expense reporting with a focus on efficiency and cost-effectiveness