Administrative Assistant - Executive Level

Northwell Health•Lake Success, WA

2d•Hybrid

About The Position

FlexStaff is seeking a highly organized Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion. This is a full-time, permanent position with hours from 9:00 am to 6:00 pm. Initially, the role is onsite, with the option to work remotely 2 days per week after 60 days. The location is Washington, DC.

Requirements

Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
Exceptional attention to detail and commitment to producing accurate, polished work
Strong written and verbal communication skills
Excellent organizational, time-management, and follow-through skills
Ability to work independently, exercise sound judgment, and handle confidential information discreetly
Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams

Nice To Haves

Concur and ProTech experience preferred

Responsibilities

Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
Communicate professionally with senior internal and external stakeholders
Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
Capture meeting notes, action items, owners, and deadlines as needed
Process expense reports, invoices, and other routine administrative documents
Maintain accurate contact lists, stakeholder records, and internal databases
Provide general administrative and operational support, including special projects as needed