Administrative Assistant

Hy-Vee, Inc.•Grimes, IA

20h•Onsite

About The Position

Provides administrative support to Midwest Heritage. Greets and responds to visitors, in person or by phone and routes inquiries from external or internal sources. Duties include scheduling and coordinating meetings, travel and events, managing administrative projects and general office operations. Responsible for collecting, reviewing, analyzing, creating and distributing presentation materials. Handles highly confidential and sensitive information.

Requirements

Commitment to the Midwest Heritage mission and willingness to promote the values of the organization.
Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
Proficient computer skills. Microsoft Office preferred (Outlook, Power Point, Excel and Word.)
Good verbal and written communication skills.
Strong interpersonal skills; ability to relate to and interact with people in a friendly, professional manner.
Strong detail orientation including the ability to review forms for accuracy and completeness.
Minimum Education: high school diploma or equivalent required
Minimum Experience: 2+ years’ experience in a related role required (6 months related experience with Associate’s or Bachelor’s Degree).

Nice To Haves

two or four-year college degree preferred

Responsibilities

Provide general office support such as greeting visitors, answering/screening/directing phone calls, photocopying, ordering supplies, mail distribution and ensuring security and tactfulness.
Arrange and schedule a variety of meetings and assist management in the coordination of their calendars and travel arrangements. Includes scheduling appointments, confirming dates and times, reserving meeting rooms, ordering food and preparing materials and equipment needed.
Responsible for supporting executive staff and human resources with daily/weekly/monthly assignments and projects including collecting, reviewing, analyzing, creating and distributing reports/presentation materials.
Plan, coordinate, and execute administrative projects to support the business; including serving as the key coordinator in organizing and setting up company events, birthday/anniversary/condolence programs, etc.
Manage and maintain facilities, vendors, and supplies including being responsible for the general upkeep of the office and ensuring the facility and premises are clean and presentable, serve as the primary contact for office machines and supply vendors.
Performs other job-related duties and special projects as required.