Administrative Assistant

The Morgan Library & Museum • New York, NY

36d • $52,000 - $54,000 • Onsite

About The Position

The Morgan Library & Museum seeks an Administrative Assistant to support the Deputy Director and Chief Operating Officer. This role provides administrative support on a day-to-day basis, works on a wide range of special projects, and coordinates activities with Morgan staff and/or external entities as needed. The position has frequent interaction with trustees, including providing support for board and board committees and back-up administrative assistance for the director. Responsibilities include scheduling meetings, organizing and distributing meeting materials, drafting meeting minutes, coordinating the preparation of agreements and institutional responses to surveys, proofreading a variety of texts, and drafting and laying out presentations. Additionally, this position manages special projects, as designated by executive staff. The Administrative Assistant is expected to provide a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media.

Requirements

• B.A. with administrative experience
• Interest or background in the humanities and arts or non-profit institutions
• Ability to maintain discretion and confidentiality concerning all institutional, financial, and legal matters
• Excellent verbal and written communication skills, with superior proofreading skills and attention to detail
• Ability to handle multiple projects and deadlines simultaneously
• Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint
• Must be willing to arrange vacation time around board mailings and meetings, and other critical institutional matters
• Standing for long periods of time may be required for some functions
• Must be able to sit at a computer and use a computer keyboard for extended periods

Nice To Haves

• InDesign and Photoshop a plus

Responsibilities

• Scheduling meetings
• Organizing and distributing meeting materials
• Drafting meeting minutes
• Coordinating the preparation of agreements and institutional responses to surveys
• Proofreading a variety of texts
• Drafting and laying out presentations
• Managing special projects, as designated by executive staff
• Providing a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media

Benefits

• excellent benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level