Administrative Assistant

Cincinnati Children's•Orlando, FL

5d•$21 - $26•Onsite

About The Position

The Administrative Assistant role is a full-time position with a 40-hour work week, operating on a day shift. The primary location for this role is Exploration Avenue, within the Biostatistics & Epidemiology Department. The starting pay range is $20.57 - $25.72 per hour, with potential adjustments based on experience, skills, and equity. Additional compensation and benefits may apply, and annual pay can vary based on FTE status. This position involves coordination, communication, technology utilization, writing/editing, and financial/human resources tasks, with work typically having a department-wide impact and requiring coordination with internal and external constituents.

Requirements

High school diploma or equivalent
2+ years of work experience in a related job discipline.

Nice To Haves

Previous professional experience in an office or administrative environment
Experience using Microsoft Office and/or Workday

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments, independently resolving scheduling conflicts and anticipating problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches utilizing electronic resources.
Act as a liaison for coordination of physical moves.
Work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information following well-defined paths and respond to a multitude of requests.
Function as a resource on department policy and processes.
Work effectively with other departments, external agencies, and vendors.
Troubleshoot in response to problems and pose solutions.
Use software applications to create and edit workbooks, documents, and presentations.
Organize information using knowledge of software functions used in the department.
Produce queries from databases and review data for variances.
Produce well-written notes, documents, or communications.
Transcribe medical dictation.
Take meeting minutes and format for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews.
Provide manuscript and reference support.
Complete and process forms, documents, and reports.
Collect and electronically submit payroll information for the department.
Act as a liaison with payroll.
Compile information and perform data entry for departmental budget information/expense tracking.
Assist with completion of HR forms.
Assist with account reconciliation.
Validate accuracy of information submitted and resolve discrepancies.
Act as a liaison with Human Resources Management Services to facilitate personnel processes.