Administrative Assistant, ePMO IS & Operations Portfolios

Medical University of South Carolina•Beaverton, SC

1d•Onsite

About The Position

The Program Manager reports to the ePMO IS Portfolio Director and is responsible for all items under the job description. Entity Medical University Hospital Authority (MUHA) Worker Type Employee Worker Sub-Type Regular Cost Center CC002320 SYS - ePMO - IS PM Portfolio Pay Rate Type Salary Pay Grade Health-23 Scheduled Weekly Hours 40 Work Shift Standard Day (United States of America) Job Description Assists Director or a project management office with administrative program activities. Project Management: Manages or serves as a project team member on projects with limited scope and minimal complexity and risk. Assists PMs with tracking project activities, updates, and reporting across existing and new projects (for example, help track follow up items, issues, PCRs, meet as needed to help PMs update SN etc.) Uses basic project management techniques to manage less complicated projects of limited scope, risk, duration, budget, or complexity under the direction of a higher-level project manager. Manages and coordinates all tasks associated with one or more small projects with minimal complexity and risk or a component of a larger project of minimal to moderate complexity and risk. Administrative: Assists with facilitating meetings and organizing meeting logistics such as: scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications as required. Communicates to project team members and stakeholders scheduling information and changes, as needed. Maintains and updates ePMO documents & materials as needed, including but not limited to: Onboarding guide for IS and Ops PMs PM expectations SN crosswalk Processes (Change request, project closure etc.) Invoice processing for all IS PM portfolio expenses, including contractors in Ourday Leads and oversees any initiatives and projects that are non-routine as assigned by Director Demand/’Discovery’ Management Assists in the needs analysis, preparation of business case, or other required documentation during pre-planning stage as requested. Assists Director with all aspects of project assignments Resource Management Training/onboarding/orienting of all new IS PM team new hires, including contracting with external labor (contractors to report directly to this position) Contractor and MUSC PM timecard approvals Auditing/monitoring PM ServiceNow project records and artifacts are accurate and following PM expectations Adjusts IS PM resource plans in ServiceNow Assists director with all aspects of project manager assignments

Requirements

High School Degree or Equivalent
2 years of work experience

Responsibilities

Assists Director or a project management office with administrative program activities.
Manages or serves as a project team member on projects with limited scope and minimal complexity and risk.
Assists PMs with tracking project activities, updates, and reporting across existing and new projects (for example, help track follow up items, issues, PCRs, meet as needed to help PMs update SN etc.)
Uses basic project management techniques to manage less complicated projects of limited scope, risk, duration, budget, or complexity under the direction of a higher-level project manager.
Manages and coordinates all tasks associated with one or more small projects with minimal complexity and risk or a component of a larger project of minimal to moderate complexity and risk.
Assists with facilitating meetings and organizing meeting logistics such as: scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications as required.
Communicates to project team members and stakeholders scheduling information and changes, as needed.
Maintains and updates ePMO documents & materials as needed, including but not limited to: Onboarding guide for IS and Ops PMs PM expectations SN crosswalk Processes (Change request, project closure etc.)
Invoice processing for all IS PM portfolio expenses, including contractors in Ourday
Leads and oversees any initiatives and projects that are non-routine as assigned by Director
Assists in the needs analysis, preparation of business case, or other required documentation during pre-planning stage as requested.
Assists Director with all aspects of project assignments
Training/onboarding/orienting of all new IS PM team new hires, including contracting with external labor (contractors to report directly to this position)
Contractor and MUSC PM timecard approvals
Auditing/monitoring PM ServiceNow project records and artifacts are accurate and following PM expectations
Adjusts IS PM resource plans in ServiceNow
Assists director with all aspects of project manager assignments