Administrative Assistant

The Citco Group Limited•Halifax, NS

37d•Onsite

About The Position

The Administrative Assistant provides administrative support to various members of the local senior management team and supports the Office Manager in ensuring the Halifax office runs efficiently.

Requirements

Minimum 2 years administrative experience in a professional office environment
Excellent organizational, prioritization and time management skills
Strong verbal and written communication skills coupled with excellent interpersonal skills
Proficiency in Microsoft Excel, Word, PowerPoint and Outlook
High attention to detail, proactive in nature and strong client service orientation
Proven ability to work independently and as a part of a team
High level of professionalism and the ability to deal effectively with all levels in the organization

Responsibilities

Book travel arrangements and complete expense reports.
Arrange meeting and event logistics such as calendar invites, room/venue bookings, catering; prepare and distribute agendas; record meeting minutes.
Prepare correspondence, documents and reports using various software packages.
Maintain the calendar of the Managing Director, and other members of the senior management team as requested.
Liaise with internal and external contacts on behalf of the Managing Director as required.
Prioritize and redirect email, incoming mail and telephone calls.
Assist with day-to-day office administration, Facilities and special projects as required.
Lend support to other members of the Administration team, which will include covering the reception desk during lunch breaks and providing back up reception duties in the absence of receptionist.
Participate in committee meetings, such as the Occupational Health & Safety Committee.