Administrative Assistant

Intertek•Fridley, MN

19d•Onsite

About The Position

Intertek is searching for an Administrative Assistant to join our Building & Construction team in our Fridley, MN office. This is a fantastic opportunity to grow a versatile career in Office Management! The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site. Building Products Testing Solutions From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need.

Requirements

High School Diploma or GED required
Minimum of 2+years directly related experience; certain departments may require additional experience
Advanced skills in MS Word, Excel, Outlook, and PowerPoint
Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.)
Strong written communication and organizational skills
Professional demeanor
Must be a motivated self-starter and able to work independently (minimal supervision and direction)
Strong attention to detail
High degree of accuracy and speed
Develop and maintain good relationships with clients and co-workers
Ability to multi-task and thrive in a “busy” environment is a must
Ability to travel as business needs dictate

Responsibilities

Screen phone calls and answer inquiries regarding basic department services
Welcome site visitors to the office and direct them to the appropriate person/department
Prepare quotations/proposals, invoices, reports, and general correspondence
Manage calendars and coordinate travel arrangements
Perform clerical work including copying, scanning, and filing
Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
Assist with internal and external quality audits
Assist with periodic management reports
Performs other work as required by specific location and/or department