Administrative Assistant

OPSPro, LLC•Ashburn, VA

20d•Onsite

About The Position

OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. We are hiring a high-accountability, high-ownership operator to act as the right hand to the CEO of a growing company. This is not a traditional Administrative Assistant role. This role owns the execution layer across the CEO's business and personal life, while also providing executive support to the Senior Director of Business Operations (based in Denver). You will ensure nothing falls through the cracks across leadership, operations, events, and logistics. You will be trusted to think ahead, solve problems, manage complexity, and operate with full ownership across a wide range of responsibilities.

Requirements

Based within 15–20 minutes of Ashburn, VA (20148)
5–10+ years of experience supporting Senior Executives
Office manager with HR and operations responsibilities
Strong organizational and communication skills
Experience managing calendars, logistics, and competing priorities
Ability to run errands and handle in-person logistics
Must have reliable transportation
Willingness to travel within the United States as needed
Proficiency with workflow management tools (e.g., Bigin, SharePoint, Zoho).
Ability to develop and document processes.
Customer-focused mindset with a commitment to improving client experience.
Strong problem solving and critical thinking skills
Strong attention to detail
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, proposals, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

Nice To Haves

Experience in client services, operations, or sales coordination preferred.
Experience supporting multiple executives is a plus

Responsibilities

Fully manage and optimize calendars, priorities, and commitments
Coordinate across time zones and leadership schedules
Proactively identify conflicts, gaps, and opportunities
Prepare leadership for meetings, events, and key interactions
Track follow-ups and ensure nothing is dropped
Monitor and manage communications, commitments, and key channels
Draft responses, follow-ups, and outreach
Act as an operational hub between CEO, Sr. Director, team, and external partners
Coordinate, support, and attend client and industry events
Manage logistics for exhibits, materials, and event setup
Prepare leadership for events, including materials and schedules
Interact professionally with clients, partners, and prospects
Support follow-ups and opportunity tracking post-event
Own inventory of exhibit materials and supplies
Manage ordering, restocking, packing, and transport
Coordinate shipments and local delivery
Handle local event setup and breakdown when needed
Plan and manage end-to-end travel (business and personal)
Coordinate travel for CEO and support logistics for senior leadership as needed
Build detailed itineraries and ensure smooth execution
Run local errands, pickups, and time-sensitive logistics
Ensure the CEO is fully prepared at all times
Coordinate onboarding and offboarding
Manage HR administration (documents, tracking, systems)
Maintain organized employee records and internal processes
Support coordination with payroll and benefits providers
Track expenses and ensure accuracy and organization
Maintain proper documentation and follow-through
Surface relevant opportunities, events, and connections
Help maintain focus on priorities across leadership
Act as an accountability partner to ensure execution stays on track