Administrative Assistant

Audubon Companies • Lake Charles, LA

14d • Onsite

About The Position

Audubon is currently seeking an Administrative Assistant to join our team in our Lake Charles, LA Office. The Administrative Assistant will provide personal and administrative support and assistance for efficient execution of all processes in progress.

Requirements

• 3+ years’ experience providing administrative support.
• High school diploma or equivalent (GED).
• Excellent organizational and planning skills.
• Strong communication skills.
• Information gathering and information monitoring skills.
• Judgment and decision-making ability.
• Dependability and Confidentiality.
• Attention to detail, accuracy, and ability to prioritize multiple tasks.
• Ability to work with a variety of personalities.
• Proficiency in Microsoft Office Applications.
• Professional appearance and presentation.

Responsibilities

• Ensuring the smooth and efficient running of office space.
• Ordering supplies (as well as safety items) as needed to operate the office.
• Printing and distributing documents as needed.
• Maintaining confidentiality regarding sensitive documents.
• Reviewing and updating documents for maintenance and quality control.
• Arranging and/or assisting with coordinating meetings and events.
• Looking for ways to improve the bottom line by applying cost cutting measures when and where necessary, and by constantly communicating with vendors, new and established, to look for ways to economize.
• Providing support to Managers as requested/required by Manager.
• Preparing offices/cubicles for new hires.
• Invoicing approval/liaison for Accounting and Vendors.
• Contacting vendors regarding issues that arise concerning invoicing discrepancies.
• Following through with proper procedures when handling changes in company policies or procedures.
• Preparing requests for maintenance issue and work with building management on repair needs.
• Providing support for Project Managers as needed or directed.
• Providing support to all visiting clients.
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements
• Additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED