Administrative Assistant-Part Time

Riverside EpiCenter•Mableton, GA

2d•Onsite

About The Position

The Administrative Assistant provides part-time administrative and financial-record support, including reconciling retail receipts and assisting with accounts receivable, invoice tracking, payment follow-up, accounts payable, and general administrative activities. The role reviews and maintains financial documentation, researches discrepancies, prepares routine summaries, and communicates with retail department leaders and management. The position is onsite Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM.

Requirements

High school diploma or equivalent required.
Strong attention to detail and accuracy with financial documentation.
Excellent organizational, time-management, and multitasking abilities.
Proficiency with Microsoft Office, spreadsheets, email, and general office software.
Ability to work onsite Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM.
Strong written and verbal communication skills and ability to work effectively with multiple departments.
Ability to maintain confidentiality, exercise sound judgment, and consistently follow established financial and administrative procedures.

Nice To Haves

Two or more years of administrative, accounts receivable, bookkeeping, accounting support, or related experience preferred.
Additional coursework or training in accounting, business administration, or a related field preferred.
Experience with accounting or financial systems preferred.

Responsibilities

Reconcile daily retail receipts and supporting documentation against sales, payment records, and other transaction reports.
Assist with accounts receivable processes, including tracking payments, researching outstanding balances, and maintaining accurate records.
Review receipts and transaction documentation for completeness, accuracy, proper coding, and departmental allocation.
Identify, document, and research discrepancies between receipts, sales reports, deposits, and other financial records; escalate unresolved issues to leadership.
Maintain organized electronic and physical records of receipts, reconciliation documents, invoices, deposits, and related accounts receivable documentation.
Prepare routine reconciliation summaries and provide documentation or reports requested by management.
Assist with invoice tracking, payment follow-up, accounts payable, and administrative activities.
Communicate with retail department leaders regarding missing receipts, discrepancies, transaction questions, and required supporting documentation.
Provide general administrative support, including filing, data entry, document preparation, and record maintenance.
Maintain confidentiality of financial, employee, customer, and business information.