Administrative Assistant

Diodes • South Portland, ME

8d • Onsite

About The Position

As an Administrative Assistant in the exciting world of Semiconductor Manufacturing, you will multi-task and work with cross-functional groups every day, as part of a diverse, skilled, and goal-driven team. In this role, the successful candidate will have the opportunity to foster relationships with all levels of the organization, coordinate department resources, and maintain and improve office efficiency. You will create and distribute all levels of internal site communication in support of the intranet, event planning, site collaboration, and the virtual environment. You will also be a go-to person to assist with composing replies for external correspondence. A keen eye for detail is also needed, as the successful candidate will also be tasked with preparing reports and agendas that may require compiling and formatting data from multiple sources.

Requirements

• High School Diploma or GED
• Possess excellent organization, customer service and teamwork skills
• Have effective communication, interpersonal, and time management skills
• Ability to multi-task
• Advanced level of knowledge and experience with MS Office (Outlook, Excel, PowerPoint)
• Demonstrated discretion and integrity to deal with highly confidential information
• Attention to detail in a very fast-paced environment
• Flexibility to occasionally meet varying schedule needs

Nice To Haves

• Associate or bachelor’s degree
• Experience working in global, semiconductor company
• Experience providing administrative support in a professional work environment

Responsibilities

• Greet visitors and sign them in upon arrival onsite; act as a security liaison for front entrance of the building
• Be the “go-to” person for site-wide inquiries and needs
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Oversee conference room scheduling and organizational needs, and submit work request orders as needed
• Edit and send site-wide communications on behalf of various departments
• Assign and maintain area mailboxes, lockers, cubicles and offices
• Manage internal and external communications, to include phone calls, emails, and other correspondence
• Track and order office supplies
• Compile data from multiple sources and prepare reports and presentations
• Assist with LMS support by adding or updating site specific courses, classes and tests and resolving user issues
• Update local intranet informational pages
• Assist in planning and arranging events; work with caterers and other vendors as needed
• Assist in purchase order creation and invoicing
• Manage and facilitate the Local Employee Discount Program
• Other duties as assigned.

Benefits

• Incentive compensation
• Networking and mentoring opportunities
• Collaboration and exposure to a global team and resources
• Practical, project-based experience that strengthens technical and professional skills

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED