Administrative Assistant - Housing (CHSA)

City of Savannah•6600 Abercorn St, GA

About The Position

The Administrative Assistant performs intermediate to complex administrative and clerical functions in support of the assigned department. Some duties and projects may involve highly confidential or sensitive information. The position supports department operations through document preparation, financial and purchasing records, budget and payroll tasks, research, scheduling, travel coordination, customer service, and records management. The work is performed under the close supervision of the Director, who spot-checks completed work for procedural compliance, accuracy, and the propriety of results. The role involves regular contact within the department and periodic contact with other departments, outside agencies, and the public. Work is typically performed in an office and is primarily sedentary.

Requirements

Associate or technical degree in Business, Public Administration, or a related field, supplemented by one year of administrative, clerical, or customer service experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Possess and maintain a valid state driver's license with an acceptable driving history.
Complete a background investigation, including a supervised drug screen, post-offer/pre-employment medical screen, and verification of required education, certifications, and licenses before employment.
Knowledge of governmental accounting principles and practices.
Knowledge of municipal auditing principles and practices.
Knowledge of city budgetary and purchasing policies.
Knowledge of relevant local, state, and federal regulations.
Knowledge of office equipment.
Ability to develop short- and long-range plans and establish priorities and organize work.
Skill in public and interpersonal relations.
Skill in using office equipment and training others in its use.
Skill in oral and written communication.

Responsibilities

Prepare memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents using word-processing tools.
Process invoices for payment and maintain departmental purchasing records and related documents.
Gather and prepare budget information for data entry and reports.
Maintain expenditure records and reconcile accounts.
Research policies, rules, regulations, and historical data.
Maintain departmental calendars.
Enter departmental payroll and prepare personnel forms related to workers' compensation, accident reports, insurance, risk management, and other payroll or personnel needs.
Maintain confidential and sensitive personnel records and assist with Personnel Action forms for discipline, including demotions and terminations, in coordination with the HR Analyst.
Prepare and coordinate travel arrangements for conferences and training in accordance with policies and procedures.
Respond to public inquiries in person and by telephone.
Answer telephones, provide information and assistance, take or forward messages, and greet and assist visitors.
Respond to service requests by telephone or through the 311 system.
Receive, count, verify, transport, and deposit collected funds.
Inventory and order supplies as needed.
Perform other related duties as assigned.