Administrative Assistant

Western & Southern Financial Group•Cincinnati, OH

26d•Onsite

About The Position

Provides quality administrative support in a timely and efficient manner to the President & CEO of Fort Washington Investment Advisors (FWIA). Makes contacts with all levels of associates, including senior officers, officers, directors and managers. Works with minimal supervision and is responsible to make a minimal range of decisions, escalate to manager when appropriate and update manager on a regular basis.

Requirements

High School Diploma - Required
Proven experience as an administrative assistant. Experience must include supporting multiple individuals in a professional setting where independent decision-making and self-initiative were demonstrated. - Required
Proven experience handling and maintaining confidential information and correspondence. - Required
Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills. - Required
Demonstrated strong verbal and written communication skills with ability to convey information to internal and external customers in a clear, accurate, focused and concise manner. - Required
Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format. - Required
Demonstrated strong attention to detail. - Required
Ability to prioritize tasks and manage time effectively in a fast-paced environment. - Required
Proficient in Microsoft Office applications. - Required

Nice To Haves

Bachelor's Degree - Preferred

Responsibilities

Provides administrative assistance to the President & CEO, Chief Investment Officers (CIOs), and Chief Financial Officer (CFO) of FWIA, including preparing memos, presentations, meeting and conference room coordination.
Monitors in/out boxes of senior management and distributes material as necessary.
Keeps electronic daily appointment calendars, including confirming meeting logistics and performing research on potential clients to ensure President and others are well prepared.
Greets guests and communicates with the parking garage when Executive Assistant at front desk is unavailable.
Ensures Executive and Finance Committee items are submitted in a timely and professional manner.
Coordinates travel arrangements and prepares expense reports in a timely and accurate manner.
Acts as the second point of contact in the absence of other Executive Assistants.
Learns functions of and serves as backup to the Executive Assistant.
Performs other duties as assigned.
Complies with all policies and standards.