Administrative Assistant
95 PERCENT GROUP LLC
•Remote
About The Position
We are seeking an organized and dependable Administrative Assistant to support the Chief Operating Officer in a collaborative and professional environment. This role provides administrative and operational support to ensure day-to-day efficiency and effective communication. This role will work remotely while supporting a cross-functional, distributed team.
Requirements
- Associate’s degree or equivalent experience; 2+ years of experience in an administrative support role preferred
- Experience supporting leaders or teams in a remote or hybrid environment
- Proficiency in Microsoft Office Suite
- Excellent interpersonal and customer service skills
- Strong written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and deadlines
- Ability to work independently and as part of a team
- Professional discretion and reliability
- Comfortable with Technology: You use MS Office (Word, Excel, and Outlook) as well as internal software
- Detail-focused: You stay ahead of tasks and follow established processes
- Organized: You manage multiple tasks while maintaining accuracy
- Reliable: You complete assignments on time and communicate status updates
- Calm under pressure: You manage shifting priorities professionally
- Detail-oriented: You ensure information is accurate and complete
Responsibilities
- Manage and maintain the COO’s calendar, including scheduling meetings across time zones
- Schedule meetings based on availability, required participants, and logistical needs
- Coordinate meeting logistics, including virtual meeting links and materials
- Assist with organizing materials and agendas for meetings as requested
- Resolve scheduling conflicts and make adjustments as needed
- Take meeting notes and distribute summaries when requested
- Maintain lists of action items and follow up on status updates
- Track assigned tasks, follow-ups, and departmental requests as directed
- Maintain organized electronic filing systems, trackers, and documentation
- Provide status updates and reports as requested
- Serve as a point of contact for internal communications related to the COO
- Assist with drafting routine communications and correspondence
- Coordinate information sharing between teams to support smooth workflows
- Provide administrative support for cross-functional meetings and projects
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
